Optimum software provides comprehensive web-based
workforce management solutions. Available
modules include:
Time and Attendance\Flexi Time
Both time and
attendance, and flexi time solutions allow
staff to clock using electronic clocking terminals or directly from
their PC via a web browser. All methods allow for real time data
availability and automatic calculation of hours, infringements, etc.
based on the employees' associated roster.
Leave Management
The Leave module
allows you to set up unlimited leave types, by employee, department,
supervisor etc. The Leave module allows employees to request leave
using a standard web browser or alternatively allows an employees'
supervisor/manager to book leave in advance for employees. It also
provides information to supervisors and managers on leave balances,
the leave booked within their teams, and allows managers to
authorize leave requests from employees.
Performance Indicator (Graphing)
The graphing module
allows you to display employee, department, supervisor etc
information on a monthly or yearly chart showing leave, absence and
overtime trends. Supervisors and managers find this module extremely
useful for controlling manning levels within their department. The
module will highlight to the supervisor or manager those employees
who have requested or booked leave in advance and highlight a
shortage of key staff in any particular area.
HR Administration
The HR
Administration module allows authorised users add as many additional
fields as required. For example:
Alerts and Schedules
It is possible to
set up alerts in the system that will automatically notify
authorised users of events. It is possible to alert against many of
the key activities in Optimum. For instance:
-
alert supervisor of employee late
arrivals
-
alert
supervisor of employee exceeding a set number of core
infringements in a rolling period
-
alert
HR of an employee drawing close to working hours in excess of
Working Time Act directive guidelines
-
alert HR/Supervisors of an
employees’ retirement/appraisal/birth date
-
alert HR of employees reaching end
of contract periods
The
system scheduler provides the ability to schedule any report to run
for any individual, supervisor or manager at a preordained time. For example:
-
schedule a report on late arrivals
for the day to be printed overnight for the supervisor at their
local printer
-
schedule a departmental summary
report for a department head to arrive by email once a month
A key feature of our software is the ability to
accommodate numerous work patterns and/or different shift
rotations. In addition, the software can automatically transfer all
data to the payroll system and produce a vast array of management
reports.
