Exception codes
are used in Optimum to indicate that an exception has occurred – an
exception being an event not planned for by an employee’s regular
roster or work pattern, such as clocking in late, working overtime,
or taking holidays.
This screen
allows the System Administrator to maintain exception codes and
their descriptions.
There is no limit
to the number of exception codes that can be sent up.
How do I create a new
exception code?
-
Select Exceptions from the menu.
-
Click New.
-
Enter a
unique code for the exception. This can be up to 6 characters,
and can include letters and numbers.
-
Enter a
description for the exception. This can be up to 30 characters.
-
Click Save.
How do I edit an
existing exception code?
Only the description associated with
an exception code can be changed.
-
Select Exceptions from the menu.
-
On the left hand side of the screen, select
the exception code to be edited.
-
Make the necessary changes to the description.
-
Click
Save.
How do I delete an existing
exception code?
An exception coded can only be deleted
if there are no analysis codes using it.
-
Select Exceptions from
the menu.
Existing
exception codes
are listed on the left-hand side of the screen, in the
Exception Codes box.
-
On the left hand side of the screen, select
the exception code to be deleted.
-
Click Delete.
-
You are asked to
confirm that you want to delete the category. Click Yes
if you want to continue with the deletion. Otherwise, click
No.
If there are no analysis codes
using the category, it is deleted. You will see a green
confirmation message, and the code is no longer displayed in the
Exception Code box on the left-hand side of the screen.
If there are analysis codes using
the category, it is not deleted. You will see a red message
telling you that the code is being used by an analysis code.
