A period of Grace
refers to the period of time an employee may clock in after their
shift is due to begin without being penalised. This is called an In
Grace.
A period of Grace
may also apply when the employee clocks out early before their shift
is due to finish. This is called an Out Grace.
For example, a
period of In Grace could be 3 minutes with a penalty of 15 minutes.
If the employee is up to 3 minutes late clocking in, they will not
be penalised. However, if they were more than 3 minutes late
clocking in, 15 minutes will be deducted from their accumulated work
time.
Graces and
penalties are defined in minutes and an analysis code (e.g. Late)
must be selected to record the penalty against.
Periods of grace
are applied to timebands using the
Work Pattern Maintenance screen. Typically the period of grace
would be applied to a mandatory timeband.
Note: Only
one period of In Grace and one of Out Grace can be applied per
timeband.
Grace periods can
also be applied to breaks using the Breaks
Maintenance screen.
How do I define a period of grace?
-
Click New.
-
Enter a Code. This must be
a unique identifier and can be up to six alphanumeric
characters.
-
Enter a Description.
-
Select the grace period Type,
in or out.
-
Select the Analysis Code to
be used to record the penalty against.
-
Click Save.
The following
additional fields are available:
-
1st Grace
is the number of hours and minutes for the first grace period
(e.g. 0.03 = 3 minutes).
-
1st
Penalty is the number of hours and minutes for the first
penalty period (e.g. 0.15 = 15 minutes).
-
Other
Grace is the number of hours and minutes for another grace
period (e.g. 0.30 = 30 minutes).
-
Other
Penalty is the number of hours and minutes for another
penalty period (e.g. 1.00 = 1 hour).
-
Tick All
Clockings if this grace period applies to all clockings.
-
Tick
Production to record the production amount. If this is
ticked, the detail to be displayed on the timesheet, allowing
persistent lateness to be recorded and viewed.
-
Select an
analysis code in Production Code to be displayed on the
timesheet.
